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  A chapter of the BCHA, located in the beautiful Bitterroot Valley in western Montana

 

RTP GRANT PROCEDURE AND FORMS

This page last revised February 2017

The BCH MT RTP Committee will determine the deadline for each reimbursement submission. 

The next and last deadline for the RTP Grant 2015-02
reimbursement is October 31, 2017

Here is each chapter's contact on the BCH MT RTP Committee. Please send questions and forms to this person:

 Nancy Pollman  Sherri Lionberger  Deena Shotzberger

 (406) 546-6492
 [email protected]
 3777 Eastside Hwy
 Stevensville, MT 59870

 (208) 691-6281
 [email protected]
 8429 Evergreen Dr
 Helena, MT 59602

 (406) 293-8188
 [email protected]
 1280 Arabian Ln
 Libby, MT 59923

 Bitter Root BCH
 Missoula BCH
 Selway-Pintler Wilderness BCH

 Beartooth BCH
 Last Chance BCH
 Upper Clark Fork BCH

 Cabinet BCH
 Gallatin Valley BCH
 Mission Valley BCH

 

 

 

 



REIMBURSEMENT PROCEDURE
:

(Chapters only need to work with Steps 1, 2, and 6)

(Step 1) Member Fills Out Form:  RTP Individuals Reimbursement Form.
Each member working on a project needs to fill out this
form if they wish to seek reimbursement. One form per project please. This form is kept within your chapter. It's used to determine the amount of reimbursement per person per project.
Please submit to your Project Leader or designated chapter person as soon as possible after project date while it's still fresh in their mind on what was done and what was used. It would be good to remind volunteers prior to the project so volunteers know what information they need to keep track of, like the odometer reading.
    
This form is available in two formats; use whichever you prefer. The Excel version (.xls) is set up to automatically fill some fields and save some work.  The pdf version (.pdf) is good if you like to use hard copies (or don't have the Excel program).

     Note: to use the Excel version, you'll need to download it in order to type on it. Look for the download icon along the top of the page (a down-arrow with a line under it Download Icon ; click on it and either open or save it.

 Click here to access the Individual's Reimbursement Form (either format)

(Step 2) Forms Filled Out by Chapter:  MT BCH RTP Reimb Request Forms.
The chapter representative will use the RTP Individuals Reimbursement Form prepared by each member (above), along with trail project sheets to obtain the data needed to complete this group of forms. The chapter representative should keep a tally of individual reimbursement  forms submitted to ensure they don't exceed the amount of grant reimbursement amount. 
     These forms (see links in next paragraph) are to be forwarded just prior to the next reimbursement date deadline; send to your representative (see box above) on the State BCH MT RTP Committee for review. They provide the support documentation needed for the reimbursement request. One page of these forms shows the total amount of reimbursement being requested. The individual forms submitted by the members are to be kept on file by the chapter in case of any future audits.
    This group of forms is available in two formats; use whichever you prefer. The Excel version (.xls) is set up to automatically fill some fields and save some work. To print the completed .xls version, go to the Print page and select 'Entire Workbook' under Print What? (The standard default is Active Page). The pdf version (.pdf) is good if you like to use hard copies or don't have the Excel program.

     Note: to use the Excel version, you'll need to download it in order to type on it. Look for the download icon along the top of the page (a down-arrow with a line under it Download Icon ; click on it and either open or save it.

 Click here to access the forms filled out by the chapter (either format)

(Step 3) Forms Reviewed by State Cmte, Sent to State
The BCH MT RTP Committee will review the forms received from each chapter (reference Step 2) for completeness and then notify the BCH MT Treasurer of the amount of each check to be written for each chapter. The checks are to be sent to the BCH MT RTP Committee Chair, to be held until such time reimbursement has been received (Step 5).

(Step 4) Final Forms Prepared and Sent to FWP
The BCH MT RTP committee will merge all chapters' data from Step 2 onto one form and submit to FWP, along with copies of the checks written by the BCH MT Treasurer, for reimbursement to BCH MT.

(Step 5) Reimbursement Received from FWP
When the grant reimbursement check has been received by the BCH MT Treasurer, he will deposit the check and notify the BCH MT RTP Cmte of the amount received. 
Checks written in Step 3 to the chapters will be mailed to each chapter.

(Step 6) Reimburse Members
When the chapter receives reimbursement from BCH MT, the chapter treasurer will deposit it and then write a check for each member's portion of the reimbursement received, based on the form submitted in Step 1.

(Step 7) Proof of Payment to FWP
As soon as possible, the BCH MT RTP committee will send a copy of the cleared chapter checks as proof of disbursement of the reimbursement. 

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Questions?
Call us ...

Karen Philips, President
406-961-0101

Kathy Stroppel, Secretary
406-961-0096

Susan Slemp, Outreach Chair
[email protected]


Thanks to Those That Sponsor Us Throughout the Year ...

Please thank them for their support of the BBCH the next time you visit their establishment

Cowpoke Supply, Corvallis

Lakeland Feeds, Hamilton

Murdochs,
Hamilton